Recruitment

Vacancy management

Add, close, or delete postings, jump straight to a post's exam setup, and see everything at a glance — including the vacancy ID, since a few other places (like exam CSV uploads) reference it directly.

Pipeline

Application pipeline

Every vacancy's applicants, grouped by stage — jump to one below if you like.

Recruitment

Closed Vacancies

Vacancies marked closed or filled — reopen one by unchecking "Closed" if you need to accept applicants again.

Candidate review

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Recruitment

Search by Qualification

Find candidates by what's on their education and experience record — a degree, an institution, a subject they've taught, a previous employer — rather than by name. Shows exactly which entry on their record matched.

Regional HR · All campuses

Campus network overview

Recruitment numbers across every BHS campus this session, plus vacancies awaiting your approval before they publish.

Recruitment

Interview scheduler

Every candidate currently at the interview stage, across every vacancy, sorted by the soonest scheduled date. To schedule or reschedule someone, open their profile from Candidate review or Pipeline.

New posting · MJS

Create vacancy

New postings are sent to Regional HR for approval before they appear on the public careers site.

Recruitment

Manage exams

A vacancy can have several named exams — e.g. "General Aptitude" and "Subject Test." Pick a vacancy, then pick or create a named exam, then upload its questions.

Recruitment

Uploaded exams

Every named exam across every vacancy you can see, in one place.

Recruitment

Assign test

Every candidate application, with a quick way to assign an exam without opening their full profile. Candidates waiting for their first exam are listed first.

Recruitment

Exam results

Every candidate who has started or completed a screening exam, with their score, as soon as they submit.

Exam results

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Regional HR · Public website

Site content

Edit every text block on the public landing page — hero, portal cards, section headings, and footer. Leave a field blank to keep the current default wording. Changes go live immediately once saved.

Regional HR only · Recruitment

Offer Letter

Edit the wording that goes on every candidate's offer letter. Use {{position}} and {{campus}} in the opening paragraph — they're replaced with the actual job title and campus name for each candidate. Everything else (name, department, salary, probation terms) is filled in automatically from the application and can't be edited here.

Recruitment

Issued Offer Letters

Every application that's had an offer extended — download the letter, whatever happened to it since.

Regional HR only · Academics

Timetable

Classes, sections, subjects, lesson-time schedules, and the timetable itself.

Regional HR · Staff access

HR accounts

Create and review HR dashboard accounts. Branch HR can also self-register below — those registrations stay pending until you approve them here.

Regional HR · Access control

Roles & Rights

Create HR dashboard accounts here. To control which modules each role can access, see the Rights Matrix tab.

Regional HR · Access control

Employee Groups

Create a group, add members from any campus, and pick which rights the group grants. Every member gets those rights automatically — for their own campus, same as an individual grant — and it stays in effect for as long as they're in the group.

Regional HR · Access control

Rights Matrix

Check a box to grant that module to that role; uncheck to remove it. Branch User is the most limited tier — new modules start locked out for it until you grant them here. Branch HR keeps today's access until you actually uncheck something. Regional HR always has full access to everything and isn't editable here, so the system can never be locked out. Nothing saves until you click "Save rights" below.

Regional HR · Candidate accounts

Candidate Passwords

Reset any candidate's password directly, or handle candidates who've asked for help getting back into their account.

Regional HR · Candidate accounts

Candidate Login

Every registered candidate account. Deactivating blocks future logins immediately without touching their history — it can be reversed any time. Deleting is permanent and removes their login, biodata, uploaded documents, and every application (with its exam history) beyond recovery.

Regional HR · Public website

Branches

Add or edit campus branches with their full details. Only branches saved here are shown on the public landing page's Branches section.

Your campus

Edit Branch Profile

Keep your campus's contact details and social links up to date. Branch name, code, and public visibility are managed by Regional HR.

Staff records

Employees

Registrations awaiting approval, and the active staff directory. Branch HR sees their own campus; Regional HR sees every campus. Only Regional HR can approve or reject.

Staff records

Add Domestic Staff

For domestic/lower staff whose data you want on file but who should never get an Employee Portal login — no email required. Their record still counts as active staff everywhere else in the system, and can be upgraded to a full portal login later from the Employees page.

Staff records

Employee Profile Completion Report

Every registered employee, grouped by campus, with a profile completion percentage based on personal details, required documents, and education on file.

Staff records

Appointment Letter

Choose the region, campus and employee, fill in the terms, check the preview, then issue. Every issued letter gets its own reference number and is saved below for reprinting.

Staff records

Upcoming Birthdays

Every active employee with a birthday in the date range below — sorted by how soon it actually falls, not just by calendar order. Same birth date data the automatic birthday emails already use.

Staff records

View Employee Core Data

Name, Designation, and Date of Joining for every employee, plus whether their record has been saved-and-locked through the Employee Core Data delegate tool yet. Read-only — grant or unlock access from Roles & Rights.

Staff records

Employee Details

How many employees have registered per campus, broken down by status.

Staff records

Assign Initials

Pick a campus, fill in as many Initials as you like, then save them all in one click. Initials must be unique within a campus.

Staff development

Trainings & Certificates

Create training events, review employee registrations, and approve them to unlock a downloadable certificate in each employee's portal.

Staff records

Employee Logins

Login details for approved employee accounts. Deactivating blocks future logins immediately — it does not touch their profile, requests, or history, and can be reversed any time.

Staff records

Employee requests

Leave applications, transfer requests, loan applications, salary revision requests, and Missing Biometric requests. Most go Employee → Branch HR → Regional HR, with Branch HR reviewing first — except Missing Biometric, where Branch HR's decision is final.

Regional HR only

Employee feedback

Complaints, suggestions, and feedback go straight to Regional HR — never through Branch HR — so employees can raise something about their own branch freely.

Staff records

Profile update history

A read-only log of updates employees have made to their own profiles through the Employee Portal. These apply immediately — nothing here needs action.

Candidate Portal Content

PTE Preparation

Manage the lesson library, practice question bank, and mock tests candidates see in the Candidate Portal's PTE Preparation module.

Parent Feedback

Parent Feedback

Submissions from the public Parent Feedback form. Branch HR sees their own campus; Regional HR sees every campus.

Training Feedback

Training Feedback

Add participants directly to a training — no self-registration or approval needed — and it becomes available for them to give feedback on through their own Employee Portal. Review what they submit here.

Regional HR only · Payroll

Import Employee Salary

Upload a monthly salary sheet as CSV. Rows are matched to employees by name automatically — anything that couldn't be matched is still imported, just flagged, so nothing from the sheet is lost. Re-uploading the same period replaces its data.

Regional HR only · Payroll

Generate Salary Slip

Pick a period, then either one employee, or a whole campus at once — both read straight from that period's current imported salary data, no separate entry needed.

Regional HR only · Payroll

Generate Employment Certificate

Pick an employee — salary figures are pulled automatically from their most recently generated salary slip, no separate entry needed.

Regional HR only · Payroll

Import Attendance

Fetch directly from payroll.bhssite.com, or upload a per-branch CSV. Rows are matched to employees by Employee Id — the first time an Employee Id can't be matched, use Rematch to link it to the right employee once; every later import for that person auto-matches from then on.

Every mapped campus (see Branch Mapping) can also sync automatically every 15 minutes via a scheduled cron job — see cron_import_attendance.php for setup. Rows imported that way show as Auto (15-min) below, separate from a manual click of "Fetch & import".

Regional HR only · Payroll

Assign Attendance IDs

Pick a campus to load its active staff, enter each person's biometric Employee Id from payroll.bhssite.com, then save the whole list in one click. Leave a box blank to skip that employee — it won't clear an ID they already have.

Regional HR only · Payroll

Branch Mapping

payroll.bhssite.com's branch names don't line up with BHS-RMS campus codes. Link each one below, once — "Fetch from Site" on the Import Attendance page uses this mapping to know which payroll branch to pull. This list is read live from payroll.bhssite.com each time you open this page.

Payroll

Daily Attendance Report

Biometric attendance for one campus, one selected date.

Payroll

Missing Attendance IDs

Active employees not yet linked to a biometric Employee Id — their attendance can't be imported until they're set, either here or via Rematch on an unmatched import row.

Resources

Downloads

Blank CSV templates for every bulk-import feature in the system, ready to fill in and upload. Each one has the exact column headers that feature expects.

Resources

What's New

A running list of what's changed on this dashboard. Regional HR can also pick which items show as a login popup and how long it should keep appearing — while active, it shows on every login, not just once, so it's worth genuinely reaching everyone by a deadline.